AXLR8 Staffing Frequently Asked Questions

Once you have run through all your selection procedures and wish to add a member of staff to your “staff bank” for shifts, you simply find their record and

• press “Promote to staff”

or

• set the JAS (Job Application Status) to a hired value as determined by your company.

then the person becomes “Staff”.

They may never actually work for you or get paid at this stage but they will have access to the Staff Portal and they can be booked for shifts and events and be able to add and update certain details in their own staff records.

At a point in your staff acquisition and selection process, you will make a decision to offer them employment and eventually hire them. We call this process “Promote to staff”. In some AXLR8 ATS systems with a high vetting requirement, the link may also be called “Invite to Interview” or similar in companies in a regulated industry with high vetting standards. Examples include security staffin, the care sector and airports.

What happens when I promote somone to staff?

Their employee record is set up and they get their welcome, offer letter explaining any further information required for acceptance/payroll and vetting processes as well as access to the AXLR8 Staff app.

Further details on the promote to staff automation.

Collecting further details post-hiring

Some employers may decide to collect certain information of a private nature after the decision to hire.

AXLR8 provides many options for this and any continual staff details updates required. The main tools are:

• AFB (AXLR8’s Application Form Builder)
• AXLR8 Vetting Module (which is for managing your BS7858 compliance) and
• the AXLR8 Staff app (also available as a web portal)

Further details on collecting data following job offer or hired stage

AXLR8 provides many options for this. You can continue to update staff details when required.

The main tools which may be used, in combination or alone, are:

• AFB (AXLR8’s Application Form Builder)
• AXLR8 Vetting Module (which is for managing your BS7858 compliance) and
• the AXLR8 Staff app (also available as a web portal).

Following selection, you may send staff to a secondary form built using AFB . This may ask for details for payroll and the completion of the form may be set up for the applicant a condition of employment. It is sometimes called the “Job Offer Acceptance” form and may contain the job contract and one or more acceptance confirmations. It may contain requests for bank details and other information you fee inappropriate at an earlier stage in the candidate journey.
In regulated industries such as Care sector, Security, Air side staffing, your Vetting procedures may also be carrying on for a period using a standard such as BS7858.

If some details were not collected during the selection process, the staff member may also add them through the app or staff portal. These details may include payroll details, bank account details, date of birth, rights to work information. It may be that your business needs to see originals of documents as part of your process and, in that case, the HR team can upload scans/pictures of them and sign them off online.

Once you have run through all your selection procedures and wish to add a member of staff to your “staff bank” for shifts, you simply find their record and

• press “Promote to staff”

or

• set the JAS (Job Application Status) to a hired value as determined by your company.

then the person becomes “Staff”.

They may never actually work for you or get paid at this stage but they will have access to the Staff Portal and they can be booked for shifts and events and be able to add and update certain details in their own staff records.

At a point in your staff acquisition and selection process, you will make a decision to offer them employment and eventually hire them. We call this process “Promote to staff”. In some AXLR8 ATS systems with a high vetting requirement, the link may also be called “Invite to Interview” or similar in companies in a regulated industry with high vetting standards. Examples include security staffin, the care sector and airports.

What happens when I promote somone to staff?

Their employee record is set up and they get their welcome, offer letter explaining any further information required for acceptance/payroll and vetting processes as well as access to the AXLR8 Staff app.

Further details on the promote to staff automation.

Collecting further details post-hiring

Some employers may decide to collect certain information of a private nature after the decision to hire.

AXLR8 provides many options for this and any continual staff details updates required. The main tools are:

• AFB (AXLR8’s Application Form Builder)
• AXLR8 Vetting Module (which is for managing your BS7858 compliance) and
• the AXLR8 Staff app (also available as a web portal)

Further details on collecting data following job offer or hired stage

If you either

• click on “Promote to staff” or
• set the JAS (Job Application Status) to a hired value as determined by your company

then the person becomes “Staff”. They may never actually work for you or get paid at this stage but

• they will have access to the Staff Portal and AXLR8 Staff app and
• they can be booked for
  • pre-planned vetting workshops and interviews and for
  • shifts and events.

At a point in your staff acquisition and selection process, you will make a decision to offer them employment and eventually hire them. We call this process “Promote to staff”. In some AXLR8 ATS systems with a high vetting requirement, the link may also be called “Invite to Interview” or similar. The reason for this is they are required to bring a number of original documents to an interview workshop such as PoID, PoA, and much more Also, several weeks of BS7858 vetting carry on during their initial work shifts.

So, what does “Promote to Staff” actually do?

This simple click takes the contact details of the applicant and automatically does everything you need to create the User account and employee record.

• creates a user account on the system with “Staff” rights. That mean they can log in to the staff web portal and also access the “AXLR8 Staff” app on their mobile phone.
• Normally creates the next employee number and allocates it. However, in some businesses this may be done elsewhere and AXLR8 have several varietions and you can manually take a personel number form another system if you wish.
• Additionally, various pieces of data collected during their candidate journey are registered in their employee records including.
  • Autocreation of a unique log in name. Normally (perhaps with a number added if a duplicate)
  • Password (encrypted) used in the application. (password reset if the staff member has forgotten)
  • More readable friendly name (can containg duplicates)
  • Contact details such as email (for password reset) and mobile number,
  • Right to work details such as passport and visa numbers, types, expiries, NI number, etc.
  • Date of Birth
  • Bank account details if collected already
  • Default Staff portal log in
  • Default chosen by your business for whether or not they can see payroll on the app.

Sends Welcome/Job Offer email

It normally sends out an automatic welcome letter depending upon data still to be collected from that staff member, it may also contain a set of instructions and a link to a further job acceptance form or tell them to fill in the details on their AXLR8 Staff app. Please check that yours is in your package and that its template contents have been created, approved and configured for your company.

If you either

• click on “Promote to staff” or
• set the JAS (Job Application Status) to a hired value as determined by your company

then the person becomes “Staff”. They may never actually work for you or get paid at this stage but

• they will have access to the Staff Portal and AXLR8 Staff app and
• they can be booked for
  • pre-planned vetting workshops and interviews and for
  • shifts and events.

At a point in your staff acquisition and selection process, you will make a decision to offer them employment and eventually hire them. We call this process “Promote to staff”. In some AXLR8 ATS systems with a high vetting requirement, the link may also be called “Invite to Interview” or similar. The reason for this is they are required to bring a number of original documents to an interview workshop such as PoID, PoA, and much more Also, several weeks of BS7858 vetting carry on during their initial work shifts.

So, what does “Promote to Staff” actually do?

This simple click takes the contact details of the applicant and automatically does everything you need to create the User account and employee record.

• creates a user account on the system with “Staff” rights. That mean they can log in to the staff web portal and also access the “AXLR8 Staff” app on their mobile phone.
• Normally creates the next employee number and allocates it. However, in some businesses this may be done elsewhere and AXLR8 have several varietions and you can manually take a personel number form another system if you wish.
• Additionally, various pieces of data collected during their candidate journey are registered in their employee records including.
  • Autocreation of a unique log in name. Normally (perhaps with a number added if a duplicate)
  • Password (encrypted) used in the application. (password reset if the staff member has forgotten)
  • More readable friendly name (can containg duplicates)
  • Contact details such as email (for password reset) and mobile number,
  • Right to work details such as passport and visa numbers, types, expiries, NI number, etc.
  • Date of Birth
  • Bank account details if collected already
  • Default Staff portal log in
  • Default chosen by your business for whether or not they can see payroll on the app.

Sends Welcome/Job Offer email

It normally sends out an automatic welcome letter depending upon data still to be collected from that staff member, it may also contain a set of instructions and a link to a further job acceptance form or tell them to fill in the details on their AXLR8 Staff app. Please check that yours is in your package and that its template contents have been created, approved and configured for your company.

Once you have run through all your selection procedures and wish to add a member of staff to your “staff bank” for shifts, you simply find their record and

• press “Promote to staff”

or

• set the JAS (Job Application Status) to a hired value as determined by your company.

then the person becomes “Staff”.

They may never actually work for you or get paid at this stage but they will have access to the Staff Portal and they can be booked for shifts and events and be able to add and update certain details in their own staff records.

At a point in your staff acquisition and selection process, you will make a decision to offer them employment and eventually hire them. We call this process “Promote to staff”. In some AXLR8 ATS systems with a high vetting requirement, the link may also be called “Invite to Interview” or similar in companies in a regulated industry with high vetting standards. Examples include security staffin, the care sector and airports.

What happens when I promote somone to staff?

Their employee record is set up and they get their welcome, offer letter explaining any further information required for acceptance/payroll and vetting processes as well as access to the AXLR8 Staff app.

Further details on the promote to staff automation.

Collecting further details post-hiring

Some employers may decide to collect certain information of a private nature after the decision to hire.

AXLR8 provides many options for this and any continual staff details updates required. The main tools are:

• AFB (AXLR8’s Application Form Builder)
• AXLR8 Vetting Module (which is for managing your BS7858 compliance) and
• the AXLR8 Staff app (also available as a web portal)

Further details on collecting data following job offer or hired stage

AXLR8 provides many options for this. You can continue to update staff details when required.

The main tools which may be used, in combination or alone, are:

• AFB (AXLR8’s Application Form Builder)
• AXLR8 Vetting Module (which is for managing your BS7858 compliance) and
• the AXLR8 Staff app (also available as a web portal).

Following selection, you may send staff to a secondary form built using AFB . This may ask for details for payroll and the completion of the form may be set up for the applicant a condition of employment. It is sometimes called the “Job Offer Acceptance” form and may contain the job contract and one or more acceptance confirmations. It may contain requests for bank details and other information you fee inappropriate at an earlier stage in the candidate journey.
In regulated industries such as Care sector, Security, Air side staffing, your Vetting procedures may also be carrying on for a period using a standard such as BS7858.

If some details were not collected during the selection process, the staff member may also add them through the app or staff portal. These details may include payroll details, bank account details, date of birth, rights to work information. It may be that your business needs to see originals of documents as part of your process and, in that case, the HR team can upload scans/pictures of them and sign them off online.

If you either

• click on “Promote to staff” or
• set the JAS (Job Application Status) to a hired value as determined by your company

then the person becomes “Staff”. They may never actually work for you or get paid at this stage but

• they will have access to the Staff Portal and AXLR8 Staff app and
• they can be booked for
  • pre-planned vetting workshops and interviews and for
  • shifts and events.

At a point in your staff acquisition and selection process, you will make a decision to offer them employment and eventually hire them. We call this process “Promote to staff”. In some AXLR8 ATS systems with a high vetting requirement, the link may also be called “Invite to Interview” or similar. The reason for this is they are required to bring a number of original documents to an interview workshop such as PoID, PoA, and much more Also, several weeks of BS7858 vetting carry on during their initial work shifts.

So, what does “Promote to Staff” actually do?

This simple click takes the contact details of the applicant and automatically does everything you need to create the User account and employee record.

• creates a user account on the system with “Staff” rights. That mean they can log in to the staff web portal and also access the “AXLR8 Staff” app on their mobile phone.
• Normally creates the next employee number and allocates it. However, in some businesses this may be done elsewhere and AXLR8 have several varietions and you can manually take a personel number form another system if you wish.
• Additionally, various pieces of data collected during their candidate journey are registered in their employee records including.
  • Autocreation of a unique log in name. Normally (perhaps with a number added if a duplicate)
  • Password (encrypted) used in the application. (password reset if the staff member has forgotten)
  • More readable friendly name (can containg duplicates)
  • Contact details such as email (for password reset) and mobile number,
  • Right to work details such as passport and visa numbers, types, expiries, NI number, etc.
  • Date of Birth
  • Bank account details if collected already
  • Default Staff portal log in
  • Default chosen by your business for whether or not they can see payroll on the app.

Sends Welcome/Job Offer email

It normally sends out an automatic welcome letter depending upon data still to be collected from that staff member, it may also contain a set of instructions and a link to a further job acceptance form or tell them to fill in the details on their AXLR8 Staff app. Please check that yours is in your package and that its template contents have been created, approved and configured for your company.

Once you have run through all your selection procedures and wish to add a member of staff to your “staff bank” for shifts, you simply find their record and

• press “Promote to staff”

or

• set the JAS (Job Application Status) to a hired value as determined by your company.

then the person becomes “Staff”.

They may never actually work for you or get paid at this stage but they will have access to the Staff Portal and they can be booked for shifts and events and be able to add and update certain details in their own staff records.

At a point in your staff acquisition and selection process, you will make a decision to offer them employment and eventually hire them. We call this process “Promote to staff”. In some AXLR8 ATS systems with a high vetting requirement, the link may also be called “Invite to Interview” or similar in companies in a regulated industry with high vetting standards. Examples include security staffin, the care sector and airports.

What happens when I promote somone to staff?

Their employee record is set up and they get their welcome, offer letter explaining any further information required for acceptance/payroll and vetting processes as well as access to the AXLR8 Staff app.

Further details on the promote to staff automation.

Collecting further details post-hiring

Some employers may decide to collect certain information of a private nature after the decision to hire.

AXLR8 provides many options for this and any continual staff details updates required. The main tools are:

• AFB (AXLR8’s Application Form Builder)
• AXLR8 Vetting Module (which is for managing your BS7858 compliance) and
• the AXLR8 Staff app (also available as a web portal)

Further details on collecting data following job offer or hired stage

AXLR8 provides many options for this. You can continue to update staff details when required.

The main tools which may be used, in combination or alone, are:

• AFB (AXLR8’s Application Form Builder)
• AXLR8 Vetting Module (which is for managing your BS7858 compliance) and
• the AXLR8 Staff app (also available as a web portal).

Following selection, you may send staff to a secondary form built using AFB . This may ask for details for payroll and the completion of the form may be set up for the applicant a condition of employment. It is sometimes called the “Job Offer Acceptance” form and may contain the job contract and one or more acceptance confirmations. It may contain requests for bank details and other information you fee inappropriate at an earlier stage in the candidate journey.
In regulated industries such as Care sector, Security, Air side staffing, your Vetting procedures may also be carrying on for a period using a standard such as BS7858.

If some details were not collected during the selection process, the staff member may also add them through the app or staff portal. These details may include payroll details, bank account details, date of birth, rights to work information. It may be that your business needs to see originals of documents as part of your process and, in that case, the HR team can upload scans/pictures of them and sign them off online.

If you either

• click on “Promote to staff” or
• set the JAS (Job Application Status) to a hired value as determined by your company

then the person becomes “Staff”. They may never actually work for you or get paid at this stage but

• they will have access to the Staff Portal and AXLR8 Staff app and
• they can be booked for
  • pre-planned vetting workshops and interviews and for
  • shifts and events.

At a point in your staff acquisition and selection process, you will make a decision to offer them employment and eventually hire them. We call this process “Promote to staff”. In some AXLR8 ATS systems with a high vetting requirement, the link may also be called “Invite to Interview” or similar. The reason for this is they are required to bring a number of original documents to an interview workshop such as PoID, PoA, and much more Also, several weeks of BS7858 vetting carry on during their initial work shifts.

So, what does “Promote to Staff” actually do?

This simple click takes the contact details of the applicant and automatically does everything you need to create the User account and employee record.

• creates a user account on the system with “Staff” rights. That mean they can log in to the staff web portal and also access the “AXLR8 Staff” app on their mobile phone.
• Normally creates the next employee number and allocates it. However, in some businesses this may be done elsewhere and AXLR8 have several varietions and you can manually take a personel number form another system if you wish.
• Additionally, various pieces of data collected during their candidate journey are registered in their employee records including.
  • Autocreation of a unique log in name. Normally (perhaps with a number added if a duplicate)
  • Password (encrypted) used in the application. (password reset if the staff member has forgotten)
  • More readable friendly name (can containg duplicates)
  • Contact details such as email (for password reset) and mobile number,
  • Right to work details such as passport and visa numbers, types, expiries, NI number, etc.
  • Date of Birth
  • Bank account details if collected already
  • Default Staff portal log in
  • Default chosen by your business for whether or not they can see payroll on the app.

Sends Welcome/Job Offer email

It normally sends out an automatic welcome letter depending upon data still to be collected from that staff member, it may also contain a set of instructions and a link to a further job acceptance form or tell them to fill in the details on their AXLR8 Staff app. Please check that yours is in your package and that its template contents have been created, approved and configured for your company.

Once you have run through all your selection procedures and wish to add a member of staff to your “staff bank” for shifts, you simply find their record and

• press “Promote to staff”

or

• set the JAS (Job Application Status) to a hired value as determined by your company.

then the person becomes “Staff”.

They may never actually work for you or get paid at this stage but they will have access to the Staff Portal and they can be booked for shifts and events and be able to add and update certain details in their own staff records.

At a point in your staff acquisition and selection process, you will make a decision to offer them employment and eventually hire them. We call this process “Promote to staff”. In some AXLR8 ATS systems with a high vetting requirement, the link may also be called “Invite to Interview” or similar in companies in a regulated industry with high vetting standards. Examples include security staffin, the care sector and airports.

What happens when I promote somone to staff?

Their employee record is set up and they get their welcome, offer letter explaining any further information required for acceptance/payroll and vetting processes as well as access to the AXLR8 Staff app.

Further details on the promote to staff automation.

Collecting further details post-hiring

Some employers may decide to collect certain information of a private nature after the decision to hire.

AXLR8 provides many options for this and any continual staff details updates required. The main tools are:

• AFB (AXLR8’s Application Form Builder)
• AXLR8 Vetting Module (which is for managing your BS7858 compliance) and
• the AXLR8 Staff app (also available as a web portal)

Further details on collecting data following job offer or hired stage

AXLR8 provides many options for this. You can continue to update staff details when required.

The main tools which may be used, in combination or alone, are:

• AFB (AXLR8’s Application Form Builder)
• AXLR8 Vetting Module (which is for managing your BS7858 compliance) and
• the AXLR8 Staff app (also available as a web portal).

Following selection, you may send staff to a secondary form built using AFB . This may ask for details for payroll and the completion of the form may be set up for the applicant a condition of employment. It is sometimes called the “Job Offer Acceptance” form and may contain the job contract and one or more acceptance confirmations. It may contain requests for bank details and other information you fee inappropriate at an earlier stage in the candidate journey.
In regulated industries such as Care sector, Security, Air side staffing, your Vetting procedures may also be carrying on for a period using a standard such as BS7858.

If some details were not collected during the selection process, the staff member may also add them through the app or staff portal. These details may include payroll details, bank account details, date of birth, rights to work information. It may be that your business needs to see originals of documents as part of your process and, in that case, the HR team can upload scans/pictures of them and sign them off online.

If you either

• click on “Promote to staff” or
• set the JAS (Job Application Status) to a hired value as determined by your company

then the person becomes “Staff”. They may never actually work for you or get paid at this stage but

• they will have access to the Staff Portal and AXLR8 Staff app and
• they can be booked for
  • pre-planned vetting workshops and interviews and for
  • shifts and events.

At a point in your staff acquisition and selection process, you will make a decision to offer them employment and eventually hire them. We call this process “Promote to staff”. In some AXLR8 ATS systems with a high vetting requirement, the link may also be called “Invite to Interview” or similar. The reason for this is they are required to bring a number of original documents to an interview workshop such as PoID, PoA, and much more Also, several weeks of BS7858 vetting carry on during their initial work shifts.

So, what does “Promote to Staff” actually do?

This simple click takes the contact details of the applicant and automatically does everything you need to create the User account and employee record.

• creates a user account on the system with “Staff” rights. That mean they can log in to the staff web portal and also access the “AXLR8 Staff” app on their mobile phone.
• Normally creates the next employee number and allocates it. However, in some businesses this may be done elsewhere and AXLR8 have several varietions and you can manually take a personel number form another system if you wish.
• Additionally, various pieces of data collected during their candidate journey are registered in their employee records including.
  • Autocreation of a unique log in name. Normally (perhaps with a number added if a duplicate)
  • Password (encrypted) used in the application. (password reset if the staff member has forgotten)
  • More readable friendly name (can containg duplicates)
  • Contact details such as email (for password reset) and mobile number,
  • Right to work details such as passport and visa numbers, types, expiries, NI number, etc.
  • Date of Birth
  • Bank account details if collected already
  • Default Staff portal log in
  • Default chosen by your business for whether or not they can see payroll on the app.

Sends Welcome/Job Offer email

It normally sends out an automatic welcome letter depending upon data still to be collected from that staff member, it may also contain a set of instructions and a link to a further job acceptance form or tell them to fill in the details on their AXLR8 Staff app. Please check that yours is in your package and that its template contents have been created, approved and configured for your company.

Once you have run through all your selection procedures and wish to add a member of staff to your “staff bank” for shifts, you simply find their record and

• press “Promote to staff”

or

• set the JAS (Job Application Status) to a hired value as determined by your company.

then the person becomes “Staff”.

They may never actually work for you or get paid at this stage but they will have access to the Staff Portal and they can be booked for shifts and events and be able to add and update certain details in their own staff records.

At a point in your staff acquisition and selection process, you will make a decision to offer them employment and eventually hire them. We call this process “Promote to staff”. In some AXLR8 ATS systems with a high vetting requirement, the link may also be called “Invite to Interview” or similar in companies in a regulated industry with high vetting standards. Examples include security staffin, the care sector and airports.

What happens when I promote somone to staff?

Their employee record is set up and they get their welcome, offer letter explaining any further information required for acceptance/payroll and vetting processes as well as access to the AXLR8 Staff app.

Further details on the promote to staff automation.

Collecting further details post-hiring

Some employers may decide to collect certain information of a private nature after the decision to hire.

AXLR8 provides many options for this and any continual staff details updates required. The main tools are:

• AFB (AXLR8’s Application Form Builder)
• AXLR8 Vetting Module (which is for managing your BS7858 compliance) and
• the AXLR8 Staff app (also available as a web portal)

Further details on collecting data following job offer or hired stage

AXLR8 provides many options for this. You can continue to update staff details when required.

The main tools which may be used, in combination or alone, are:

• AFB (AXLR8’s Application Form Builder)
• AXLR8 Vetting Module (which is for managing your BS7858 compliance) and
• the AXLR8 Staff app (also available as a web portal).

Following selection, you may send staff to a secondary form built using AFB . This may ask for details for payroll and the completion of the form may be set up for the applicant a condition of employment. It is sometimes called the “Job Offer Acceptance” form and may contain the job contract and one or more acceptance confirmations. It may contain requests for bank details and other information you fee inappropriate at an earlier stage in the candidate journey.
In regulated industries such as Care sector, Security, Air side staffing, your Vetting procedures may also be carrying on for a period using a standard such as BS7858.

If some details were not collected during the selection process, the staff member may also add them through the app or staff portal. These details may include payroll details, bank account details, date of birth, rights to work information. It may be that your business needs to see originals of documents as part of your process and, in that case, the HR team can upload scans/pictures of them and sign them off online.

If you either

• click on “Promote to staff” or
• set the JAS (Job Application Status) to a hired value as determined by your company

then the person becomes “Staff”. They may never actually work for you or get paid at this stage but

• they will have access to the Staff Portal and AXLR8 Staff app and
• they can be booked for
  • pre-planned vetting workshops and interviews and for
  • shifts and events.

At a point in your staff acquisition and selection process, you will make a decision to offer them employment and eventually hire them. We call this process “Promote to staff”. In some AXLR8 ATS systems with a high vetting requirement, the link may also be called “Invite to Interview” or similar. The reason for this is they are required to bring a number of original documents to an interview workshop such as PoID, PoA, and much more Also, several weeks of BS7858 vetting carry on during their initial work shifts.

So, what does “Promote to Staff” actually do?

This simple click takes the contact details of the applicant and automatically does everything you need to create the User account and employee record.

• creates a user account on the system with “Staff” rights. That mean they can log in to the staff web portal and also access the “AXLR8 Staff” app on their mobile phone.
• Normally creates the next employee number and allocates it. However, in some businesses this may be done elsewhere and AXLR8 have several varietions and you can manually take a personel number form another system if you wish.
• Additionally, various pieces of data collected during their candidate journey are registered in their employee records including.
  • Autocreation of a unique log in name. Normally (perhaps with a number added if a duplicate)
  • Password (encrypted) used in the application. (password reset if the staff member has forgotten)
  • More readable friendly name (can containg duplicates)
  • Contact details such as email (for password reset) and mobile number,
  • Right to work details such as passport and visa numbers, types, expiries, NI number, etc.
  • Date of Birth
  • Bank account details if collected already
  • Default Staff portal log in
  • Default chosen by your business for whether or not they can see payroll on the app.

Sends Welcome/Job Offer email

It normally sends out an automatic welcome letter depending upon data still to be collected from that staff member, it may also contain a set of instructions and a link to a further job acceptance form or tell them to fill in the details on their AXLR8 Staff app. Please check that yours is in your package and that its template contents have been created, approved and configured for your company.

Once you have run through all your selection procedures and wish to add a member of staff to your “staff bank” for shifts, you simply find their record and

• press “Promote to staff”

or

• set the JAS (Job Application Status) to a hired value as determined by your company.

then the person becomes “Staff”.

They may never actually work for you or get paid at this stage but they will have access to the Staff Portal and they can be booked for shifts and events and be able to add and update certain details in their own staff records.

At a point in your staff acquisition and selection process, you will make a decision to offer them employment and eventually hire them. We call this process “Promote to staff”. In some AXLR8 ATS systems with a high vetting requirement, the link may also be called “Invite to Interview” or similar in companies in a regulated industry with high vetting standards. Examples include security staffin, the care sector and airports.

What happens when I promote somone to staff?

Their employee record is set up and they get their welcome, offer letter explaining any further information required for acceptance/payroll and vetting processes as well as access to the AXLR8 Staff app.

Further details on the promote to staff automation.

Collecting further details post-hiring

Some employers may decide to collect certain information of a private nature after the decision to hire.

AXLR8 provides many options for this and any continual staff details updates required. The main tools are:

• AFB (AXLR8’s Application Form Builder)
• AXLR8 Vetting Module (which is for managing your BS7858 compliance) and
• the AXLR8 Staff app (also available as a web portal)

Further details on collecting data following job offer or hired stage

These three videos show how you can set up rosters for staffing shifts with all the paramaters you need. Then the system will do the rest for you.

• Dates
• Start and end Times
• Roles
• Payroll Rates
• Client Invoice Rates
• Locations for geofencing and time and attendance.
• Briefing documents
• Staff portal and AXLR8 Staff App information.

AXLR8 Staffing Customer Invoice Part 1 of 3 Intro 7min29sec

AXLR8 Staffing Customer Invoice Part 2 of 3 Approval 6min44sec

AXLR8 Staffing Customer Invoice Part 3 of 3 Invoice Production 7min44sec

AXLR8 provides many options for this. You can continue to update staff details when required.

The main tools which may be used, in combination or alone, are:

• AFB (AXLR8’s Application Form Builder)
• AXLR8 Vetting Module (which is for managing your BS7858 compliance) and
• the AXLR8 Staff app (also available as a web portal).

Following selection, you may send staff to a secondary form built using AFB . This may ask for details for payroll and the completion of the form may be set up for the applicant a condition of employment. It is sometimes called the “Job Offer Acceptance” form and may contain the job contract and one or more acceptance confirmations. It may contain requests for bank details and other information you fee inappropriate at an earlier stage in the candidate journey.
In regulated industries such as Care sector, Security, Air side staffing, your Vetting procedures may also be carrying on for a period using a standard such as BS7858.

If some details were not collected during the selection process, the staff member may also add them through the app or staff portal. These details may include payroll details, bank account details, date of birth, rights to work information. It may be that your business needs to see originals of documents as part of your process and, in that case, the HR team can upload scans/pictures of them and sign them off online.

If you either

• click on “Promote to staff” or
• set the JAS (Job Application Status) to a hired value as determined by your company

then the person becomes “Staff”. They may never actually work for you or get paid at this stage but

• they will have access to the Staff Portal and AXLR8 Staff app and
• they can be booked for
  • pre-planned vetting workshops and interviews and for
  • shifts and events.

At a point in your staff acquisition and selection process, you will make a decision to offer them employment and eventually hire them. We call this process “Promote to staff”. In some AXLR8 ATS systems with a high vetting requirement, the link may also be called “Invite to Interview” or similar. The reason for this is they are required to bring a number of original documents to an interview workshop such as PoID, PoA, and much more Also, several weeks of BS7858 vetting carry on during their initial work shifts.

So, what does “Promote to Staff” actually do?

This simple click takes the contact details of the applicant and automatically does everything you need to create the User account and employee record.

• creates a user account on the system with “Staff” rights. That mean they can log in to the staff web portal and also access the “AXLR8 Staff” app on their mobile phone.
• Normally creates the next employee number and allocates it. However, in some businesses this may be done elsewhere and AXLR8 have several varietions and you can manually take a personel number form another system if you wish.
• Additionally, various pieces of data collected during their candidate journey are registered in their employee records including.
  • Autocreation of a unique log in name. Normally (perhaps with a number added if a duplicate)
  • Password (encrypted) used in the application. (password reset if the staff member has forgotten)
  • More readable friendly name (can containg duplicates)
  • Contact details such as email (for password reset) and mobile number,
  • Right to work details such as passport and visa numbers, types, expiries, NI number, etc.
  • Date of Birth
  • Bank account details if collected already
  • Default Staff portal log in
  • Default chosen by your business for whether or not they can see payroll on the app.

Sends Welcome/Job Offer email

It normally sends out an automatic welcome letter depending upon data still to be collected from that staff member, it may also contain a set of instructions and a link to a further job acceptance form or tell them to fill in the details on their AXLR8 Staff app. Please check that yours is in your package and that its template contents have been created, approved and configured for your company.

Once you have run through all your selection procedures and wish to add a member of staff to your “staff bank” for shifts, you simply find their record and

• press “Promote to staff”

or

• set the JAS (Job Application Status) to a hired value as determined by your company.

then the person becomes “Staff”.

They may never actually work for you or get paid at this stage but they will have access to the Staff Portal and they can be booked for shifts and events and be able to add and update certain details in their own staff records.

At a point in your staff acquisition and selection process, you will make a decision to offer them employment and eventually hire them. We call this process “Promote to staff”. In some AXLR8 ATS systems with a high vetting requirement, the link may also be called “Invite to Interview” or similar in companies in a regulated industry with high vetting standards. Examples include security staffin, the care sector and airports.

What happens when I promote somone to staff?

Their employee record is set up and they get their welcome, offer letter explaining any further information required for acceptance/payroll and vetting processes as well as access to the AXLR8 Staff app.

Further details on the promote to staff automation.

Collecting further details post-hiring

Some employers may decide to collect certain information of a private nature after the decision to hire.

AXLR8 provides many options for this and any continual staff details updates required. The main tools are:

• AFB (AXLR8’s Application Form Builder)
• AXLR8 Vetting Module (which is for managing your BS7858 compliance) and
• the AXLR8 Staff app (also available as a web portal)

Further details on collecting data following job offer or hired stage

AXLR8 provides many options for this. You can continue to update staff details when required.

The main tools which may be used, in combination or alone, are:

• AFB (AXLR8’s Application Form Builder)
• AXLR8 Vetting Module (which is for managing your BS7858 compliance) and
• the AXLR8 Staff app (also available as a web portal).

Following selection, you may send staff to a secondary form built using AFB . This may ask for details for payroll and the completion of the form may be set up for the applicant a condition of employment. It is sometimes called the “Job Offer Acceptance” form and may contain the job contract and one or more acceptance confirmations. It may contain requests for bank details and other information you fee inappropriate at an earlier stage in the candidate journey.
In regulated industries such as Care sector, Security, Air side staffing, your Vetting procedures may also be carrying on for a period using a standard such as BS7858.

If some details were not collected during the selection process, the staff member may also add them through the app or staff portal. These details may include payroll details, bank account details, date of birth, rights to work information. It may be that your business needs to see originals of documents as part of your process and, in that case, the HR team can upload scans/pictures of them and sign them off online.

If you either

• click on “Promote to staff” or
• set the JAS (Job Application Status) to a hired value as determined by your company

then the person becomes “Staff”. They may never actually work for you or get paid at this stage but

• they will have access to the Staff Portal and AXLR8 Staff app and
• they can be booked for
  • pre-planned vetting workshops and interviews and for
  • shifts and events.

At a point in your staff acquisition and selection process, you will make a decision to offer them employment and eventually hire them. We call this process “Promote to staff”. In some AXLR8 ATS systems with a high vetting requirement, the link may also be called “Invite to Interview” or similar. The reason for this is they are required to bring a number of original documents to an interview workshop such as PoID, PoA, and much more Also, several weeks of BS7858 vetting carry on during their initial work shifts.

So, what does “Promote to Staff” actually do?

This simple click takes the contact details of the applicant and automatically does everything you need to create the User account and employee record.

• creates a user account on the system with “Staff” rights. That mean they can log in to the staff web portal and also access the “AXLR8 Staff” app on their mobile phone.
• Normally creates the next employee number and allocates it. However, in some businesses this may be done elsewhere and AXLR8 have several varietions and you can manually take a personel number form another system if you wish.
• Additionally, various pieces of data collected during their candidate journey are registered in their employee records including.
  • Autocreation of a unique log in name. Normally (perhaps with a number added if a duplicate)
  • Password (encrypted) used in the application. (password reset if the staff member has forgotten)
  • More readable friendly name (can containg duplicates)
  • Contact details such as email (for password reset) and mobile number,
  • Right to work details such as passport and visa numbers, types, expiries, NI number, etc.
  • Date of Birth
  • Bank account details if collected already
  • Default Staff portal log in
  • Default chosen by your business for whether or not they can see payroll on the app.

Sends Welcome/Job Offer email

It normally sends out an automatic welcome letter depending upon data still to be collected from that staff member, it may also contain a set of instructions and a link to a further job acceptance form or tell them to fill in the details on their AXLR8 Staff app. Please check that yours is in your package and that its template contents have been created, approved and configured for your company.

These three videos show how you can set up rosters for staffing shifts with all the paramaters you need. Then the system will do the rest for you.

• Dates
• Start and end Times
• Roles
• Payroll Rates
• Client Invoice Rates
• Locations for geofencing and time and attendance.
• Briefing documents
• Staff portal and AXLR8 Staff App information.

AXLR8 Staffing Customer Invoice Part 1 of 3 Intro 7min29sec

AXLR8 Staffing Customer Invoice Part 2 of 3 Approval 6min44sec

AXLR8 Staffing Customer Invoice Part 3 of 3 Invoice Production 7min44sec

These three videos show how you can set up rosters for staffing shifts with all the paramaters you need. Then the system will do the rest for you.

• Dates
• Start and end Times
• Roles
• Payroll Rates
• Client Invoice Rates
• Locations for geofencing and time and attendance.
• Briefing documents
• Staff portal and AXLR8 Staff App information.

AXLR8 Staffing Customer Invoice Part 1 of 3 Intro 7min29sec

AXLR8 Staffing Customer Invoice Part 2 of 3 Approval 6min44sec

AXLR8 Staffing Customer Invoice Part 3 of 3 Invoice Production 7min44sec