Once you have run through all your selection procedures and wish to add a member of staff to your “staff bank” for shifts, you simply find their record and
- press “Promote to staff”
or
- set the JAS (Job Application Status) to a hired value as determined by your company.
then the person becomes “Staff”.
They may never actually work for you or get paid at this stage but they will have access to the Staff Portal and they can be booked for shifts and events and be able to add and update certain details in their own staff records.
At a point in your staff acquisition and selection process, you will make a decision to offer them employment and eventually hire them. We call this process “Promote to staff”. In some AXLR8 ATS systems with a high vetting requirement, the link may also be called “Invite to Interview” or similar in companies in a regulated industry with high vetting standards. Examples include security staffin, the care sector and airports.
What happens when I promote somone to staff?
Their employee record is set up and they get their welcome, offer letter explaining any further information required for acceptance/payroll and vetting processes as well as access to the AXLR8 Staff app.
Further details on the promote to staff automation.
Collecting further details post-hiring
Some employers may decide to collect certain information of a private nature after the decision to hire.
AXLR8 provides many options for this and any continual staff details updates required. The main tools are:
- AFB (AXLR8’s Application Form Builder)
- AXLR8 Vetting Module (which is for managing your BS7858 compliance) and
- the AXLR8 Staff app (also available as a web portal)
Further details on collecting data following job offer or hired stage